Archives Security, Safety and Preservation Procedures

Definition: It is the implementation of measures taken according to standard specifications to avoid any damages or loss to the preserved archive materials in the National Archive.

Purpose: 

1.To provide maximum security and levels of safety at the National Archives storage facility.

2.To assure appropriate environmental settings for materials preserved in the National Archives.

3.To plan for disaster and recovery.

Providing suitable specification to the archive rooms and buildings:

1.Choosing a suitable location.

2.Designing the archive storage location according to safety and security measures while avoiding the misuse of dangerous materials such as electricity and water ducts.

3.Securing access and exit points (Doors – Guarding).>

4.Choosing and installing appropriate archive arrangement fittings (metal shelves).

5.Providing the appropriate climate (temperature and humidity level)

6.Installing an air conditioning system.

7.Constructing natural aeration openings if required. (windows)

8.Installing an early fire prevention system and providing a fire extinguishing system.

9.Executing a planned and controlled monitoring of safety equipment in the National Archives facility.

10.Installing a rodent and insect eradication program, along with periodic cleaning of the facility.

Setting a preparedness and disaster plan 

1.Notifying employees about urgent actions that should be adopted during emergencies.

2.Making a list of the people in charge and sensitive locations in the buildings, construction and technical plant plans.

3.Determining equipment, tools and human resources (list of technical experts and intervention teams) during emergencies.

4.Setting disaster response plan priorities to save damaged archives.

5.Introducing training programs for employees in the disaster response plan.