Sorting and Indexing Historical Documents Procedures

Definition: facilitate the retrieval and use in historical research of the files and documents collected by the National Archives.

Purpose:

1.To assess documents collected by the National Archives with historical value.

2.To index files and documents to highlight their content to researchers.

3.To apply international standards in archives description.

4.To prepare research tools. (manual and electronic)

Procedure steps:

1.Identifying materials willing to be permanently preserved according to historical archive standards.

2.Preparing lists of files to be permanently preserved.

3.Preparing lists of files to be destroyed.

4.Indexing files to be preserved according to the approved standards.

5.Reviewing the indexing outputs.

6.Designing the catalogues and databases.

7.Managing the storage of historical archives.