Public Access to Archive Procedures

Definition: It is the process of facilitating access to the historical archives preserved in the National Archive to the researchers via hard copy and electronic searching tools.

Purpose:

1. To set controls and tools to enable accessibility of archival documents.

2. To respond to the researcher’s request and provide requested materials.

3. To support historical research based on documents preserved in the National Archives.

Procedural steps:

1. Receiving, registering and determining the researcher’s needs at the National Archives.

2. Providing the researcher with research tools and determining the required documents to be viewed.

3. Drafting an access request. (attached)

4. Approval from the department to provide the researcher with documents.

5. Preparing the materials by the archivist.

6. Submitting the materials to the researcher.

7. Signing the Receipt of the documents form by the researcher.(attached)